Safeguarding Policy for Hirers
1. Introduction
Everyone has a duty to safeguard children, young people and vulnerable adults.
The Trustees of The Marden House Centre (TMHC) take their responsibility very seriously to protect children, young people and vulnerable adults who use our premises and services and set the principles we expect from our employees, hirers and volunteers.
2. Definitions:
A child or young person is anyone under the age of 18 years.
A vulnerable adult is someone who by reason of mental or other disability, age, or illness is unable to take care of themselves or unable to protect themselves against significant harm or exploitation. An adult for the purpose of this policy is anyone over 18 years of age.
3. To whom this policy applies
This Policy applies to anyone working for or on behalf of the Trustees whether paid, voluntary or commissioned and all hirers of our facilities.
4. Substantial Access
This policy defines substantial access as
Where an individual is regularly caring for, training or supervising a child, young person or vulnerable adult.
Where an individual has sole charge of children, young people and venerable adults.
5. Promoting a Safe Environment
In order to promote a safe environment for children, young people and vulnerable adults, the Trustees wish to promote a safeguarding culture in its premises and activity areas. We will achieve this by:
Providing safe facilities and undertaking regular health and safety assessments
Ensuring that employees, volunteers and group leaders of activities are aware of our safeguarding culture.
Creating and maintaining an ant-bullying environment.
Requiring all employees, volunteers and group leaders of activities to be aware of the safeguarding culture.
Provide effective management for staff and volunteers through supervision, support, training and quality assurance
Recruit all staff and volunteer safely, ensuring all necessary checks are made.
The Trustees will state on the Booking Forms that it is the Trustees’ expectation that hirers will follow good practice procedures in relation to Child and Vulnerable Adult Safeguarding.
6. Hiring of facilities to groups for use with Children, young people or vulnerable adults when group leaders have a regular and substantial access and parents/carers are not present
The Trustees will require the hirer to:
Have membership of a National Governing Body (NGB) or similarly recognised body.
Have public liability insurance.
Have a suitable safeguarding children, young people and vulnerable adults policy.
Ensure group leaders have valid DBS checks.
Carry out Risk assessments for individual activities.
Have a register for use in emergencies with any details of allergies or medical conditions
Ensure group leaders are in possession of their own first aid boxes.
Notify the Trustees of any safeguarding concerns or alerts.
The Trustees reserve the right to refuse a booking if the conditions above are not met.
7. Hiring of Facilities for children’s parties
Hirers must satisfy the following
Adequate adult supervision must be provided
The Trustees recommend having at least two adults present when working with or supervising children and young people even with smaller groups. We recommend the following adult to child ratios as the minimum numbers to help keep children safe.
0 - 2 years - 2 adult to 3 children
2 - 3 years - 2 adults to 4 children
4 - 8 years - 2 adults to 6 children
9 - 12 years - 2 adults to 8 children
13 - 18 years - 2 adults to 10 children
8. Making a complaint / raising an alert
Always act whenever abuse is suspected including when your legitimate concern is not acted upon. Whistle blowers are given protection under the Public Interest Disclosure Act 1998.
If you believe a child or young person is at risk of harm, neglect or injury, report your concerns to the Trustees.
If you have significant safeguarding concerns about someone who is working or volunteering with children and young people, call 0300 456 0100 and ask to speak to the Local Area Designated Officer (LADO) for advice.
9. Policy Review
Review every four years unless changes in legislation dictate otherwise
Version: 13 November 2018
1. Introduction
Everyone has a duty to safeguard children, young people and vulnerable adults.
The Trustees of The Marden House Centre (TMHC) take their responsibility very seriously to protect children, young people and vulnerable adults who use our premises and services and set the principles we expect from our employees, hirers and volunteers.
2. Definitions:
A child or young person is anyone under the age of 18 years.
A vulnerable adult is someone who by reason of mental or other disability, age, or illness is unable to take care of themselves or unable to protect themselves against significant harm or exploitation. An adult for the purpose of this policy is anyone over 18 years of age.
3. To whom this policy applies
This Policy applies to anyone working for or on behalf of the Trustees whether paid, voluntary or commissioned and all hirers of our facilities.
4. Substantial Access
This policy defines substantial access as
Where an individual is regularly caring for, training or supervising a child, young person or vulnerable adult.
Where an individual has sole charge of children, young people and venerable adults.
5. Promoting a Safe Environment
In order to promote a safe environment for children, young people and vulnerable adults, the Trustees wish to promote a safeguarding culture in its premises and activity areas. We will achieve this by:
Providing safe facilities and undertaking regular health and safety assessments
Ensuring that employees, volunteers and group leaders of activities are aware of our safeguarding culture.
Creating and maintaining an ant-bullying environment.
Requiring all employees, volunteers and group leaders of activities to be aware of the safeguarding culture.
Provide effective management for staff and volunteers through supervision, support, training and quality assurance
Recruit all staff and volunteer safely, ensuring all necessary checks are made.
The Trustees will state on the Booking Forms that it is the Trustees’ expectation that hirers will follow good practice procedures in relation to Child and Vulnerable Adult Safeguarding.
6. Hiring of facilities to groups for use with Children, young people or vulnerable adults when group leaders have a regular and substantial access and parents/carers are not present
The Trustees will require the hirer to:
Have membership of a National Governing Body (NGB) or similarly recognised body.
Have public liability insurance.
Have a suitable safeguarding children, young people and vulnerable adults policy.
Ensure group leaders have valid DBS checks.
Carry out Risk assessments for individual activities.
Have a register for use in emergencies with any details of allergies or medical conditions
Ensure group leaders are in possession of their own first aid boxes.
Notify the Trustees of any safeguarding concerns or alerts.
The Trustees reserve the right to refuse a booking if the conditions above are not met.
7. Hiring of Facilities for children’s parties
Hirers must satisfy the following
Adequate adult supervision must be provided
The Trustees recommend having at least two adults present when working with or supervising children and young people even with smaller groups. We recommend the following adult to child ratios as the minimum numbers to help keep children safe.
0 - 2 years - 2 adult to 3 children
2 - 3 years - 2 adults to 4 children
4 - 8 years - 2 adults to 6 children
9 - 12 years - 2 adults to 8 children
13 - 18 years - 2 adults to 10 children
8. Making a complaint / raising an alert
Always act whenever abuse is suspected including when your legitimate concern is not acted upon. Whistle blowers are given protection under the Public Interest Disclosure Act 1998.
If you believe a child or young person is at risk of harm, neglect or injury, report your concerns to the Trustees.
If you have significant safeguarding concerns about someone who is working or volunteering with children and young people, call 0300 456 0100 and ask to speak to the Local Area Designated Officer (LADO) for advice.
9. Policy Review
Review every four years unless changes in legislation dictate otherwise
Version: 13 November 2018